Domestic regulations

of the Foundation of International Independent Cat Judges

Established at the board meeting on November 21st 2015

Definition

In  these regulations following is meant by:

  • the foundation: the Foundation of International Independent Cat Judges, situated in Sluis registered at the chamber of commerce in Middelburg under number 63964848;
  • the rules: the rules of the foundation, as registered in the certificate passed at the Notary office R&W notariskantoor in Rotterdam on August 20th 2015 ; under number 2015.001746.01
  • The board: the board of the foundation as meant in article 5 of the regulations;

Tasks and competencies of board and board members

Tasks

The conduct in an international cooperation of people to judge cats in general.

The establishment of rules ( Cat judges rules Foundation of International Independent Cat Judges ).

The cooperation with national and international cat societies and other organisations that are occupied with organising cat shows and training of cat judges, to come together in an international collaboration, to set uniformed rules for the judging of cat and taking exams for student cat judges and cat judges.

Composing a list of certified cat judges.

Composing a cat show agenda of collaborating cat societies.

Counsel of appointed committies.

The board and the board members

The board:

  • Leads and represents the foundation;
  • Takes board decisions ( see paragraph “Board decisions in these domestic regulations);
  • Can construct temporary committee. Such a group exists by at least one board member and in a committee there can also be non-board members.
  • These committees receive no reward for their work and have no right to reimbursement whatsoever;
  • The board decides how to proceed, but will consider the content of the regulations;
  • The board will coordinate and lead activities.

The president

  • Has overall leadership of the foundation;
  • Represents the foundation externaly;
  • Deliberates with official authorities;
  • Leads the board;
  • Is the first point of contact to board members;
  • Drafts, in deliberation with the secretary, the agenda for each meeting;
  • Leads the board meetings and the annual meeting;
  • Sees to it, that decisions are made in accordance with the law, the rules and these domestic regulations;
  • Sees to it that board members perform their tasks accordingly and addresses them if this is not the case.

The treasurer

  • Leads the financial administration;
  • Vouches for the continuity of the financial administration, specially in case of a succession;
  • Draws up financial summaries;
  • Draws up the financial part of the annual report;
  • Takes care of the financial administration, the way the administration is being lined and the annual financial report doesn’t differ unnecessary from the guideline 650.
  • Manages the cash register, bank accounts and eventual saving accounts.
  • Decides independent over expenses below 100 Euros;
  • Determines if made expenses are within the agreements of the board meetings.
  • Maintains contacts to sponsors and contributors.

The secretary

  • Draws up a report from every meeting that at least states:
    • The date and location of the meeting;
    • The present and absent board members;
    • The granted approvals;
    • The taken resolutions.
  • Makes a summary of the meeting reports for the website;
  • Draws up the non-financial part of the annual report;
  • Receives all incoming mail and e-mail, directly or through other board members;
  • Takes notice of and processes the mail and e-mail, calls upon board members if necessary to process mail and e-mail and takes care of any correspondence arising from that;
  • Files all relevant documents.

Decisions

The board:

  • Takes decisions over proposals that are on the agenda by majority of votes, within the rules and regulations and exceptions described in these domestic regulations. When a proposal is on the agenda and none of the present board members calls for a vote, the proposal is then being noted as accepted;
  • Takes decisions with majority of votes over proposals that are not on the agenda, if all board members are present, or have given an authorisation;
  • If there is no majority in votes the vote of the president is paramount.

Meetings

Validity

The board can only take valid decisions, if at least two third of the members if present, or has authorised someone to represent them.

 

Frequency

  • The board meets at least once a year, and has at least one annual meeting. The board also meets if the chairman calls for a meeting, or if two or more board members call for a meeting. 

Agenda

  • The board will draw up a concept agenda in deliberation.
  • The secretary mails the concept agenda at latest 2 days before the meeting to all members.
  • At the beginning of each meeting the agenda will be determined permanently. Board members have the opportunity to add point to the agenda, can request to remove points or pass them on to a next meeting, also a change of sequence can be requested.
  • The meetings are completed according to the agenda; but on own intitiative or by request, The chairman can decide to change the sequence and/or decide to pass one or more points on to a next meeting.

Responsibillity

The board is responsible and resolute. 

Minutes

There will be a report of every meeting, that is to be send as soon as possible after each meeting, to all board members and determined.

Contribution during a meeting

  • Ideas of committee members are welcome and will be discussed of passed on to a next meeting;
  • Every board member can appoint one or more substitutes. A substitute has no voting rights. A substitute can only be present if the board member is absent;
  • The board can ask the chairman to allow other people besides the board members, to a meeting. The chairman decides;
  • Every board member can let another board member represent them, by means of a written authorisation, that will be given to the chairman prior to the meeting.

Communication

The board recognises the value of good communication with:

  • Sponsors and contributors;
  • Cooperation cat societies and organisations.

Contributions

  • Small, one time or periodic contributions are deposited to the bank account of the foundation;
  • Received contributions and gifts can be reserved and thus passed on to a next calendar year. Reserving is not a goal, it only serves to provide continuity.
  • Board members are entitled to declare made expenses;
  • Board members receive no reward for their work and have no right to reimbursement what so ever.

Expulsion

  • A board member can be expulsed, if he/she causes damage to the foundation by improper behaviour or means of improper behaviour. 

Finally

  • In cases in which the law, the rules and these regulations do not provide, the chairman decides.
  • All interested parties receive on demand, a copy of these regulations, as electronic copy by mail. Paper copies will be provided on request after the board decides on the costs for that.

Accepted and signed on November 21st 2015 in Sluis

Dhr. P. Peters

Dhr. J. Peters

Mw. C. Kleinendorst.